Why is it important to manage printers in your organization?

Printers are essential devices in most organizations but can also be a major source of frustration and cost. To avoid these issues, it's important to properly manage your printers.

Here are some key reasons why:

1. Contracts: Most printers come with service contracts that must be regularly renewed. Failing to keep these contracts up to date can result in additional costs or unexpected downtime. Properly managing your printers ensures that contracts are renewed on time and that your organization stays covered.
   

2. Costs: Printers can have several hidden costs beyond the initial purchase price, including ink or toner replacement, maintenance and repair, paper, electricity, warranties, and technical support. Properly managing your printers helps you stay on top of these costs and avoid unexpected expenses.
   

3. Supplies: Running out of ink or toner can be frustrating and disruptive, especially in the middle of an important project. Properly managing your printers helps you stay on top of your supply levels and avoid running out of ink or toner unexpectedly.
   

4. Procurement needs: When it's time to replace an old printer or add a new one, it's important to have a clear understanding of your organization's needs. Properly managing your printers helps you stay informed about procurement needs and ensure that new printers are the right fit for your organization.
   

5. Right-sizing: Printers come in all shapes and sizes, and it's important to choose the right size for your organization. Properly managing your printers helps you determine which printers are being underutilized and which ones need to be replaced with more efficient models.
   

6. Stay updated: Technology is constantly evolving, and printers are no exception. It's important to stay informed about new printers and technologies to avoid being stuck with outdated equipment. Properly managing your printers helps you stay up-to-date and avoid the need to recreate an overview.

To manage printers in your organization, consider using 3manager MPS, a multi-brand tool for printer management designed to make printer management simple and productive. This software helps you manage contracts, costs, supplies, procurement needs, and right-sizing, so you can stay on top of your printer needs and avoid unexpected expenses.

In conclusion, properly managing printers is essential for any organization looking to reduce costs and improve productivity. By staying on top of contracts, costs, supplies, procurement needs, and right-sizing, you can ensure that your organization has suitable printers for the job and avoid unexpected expenses.

With the help of software like 3manager MPS, managing printers has never been easier.